One of the ways to obtain a MEXT scholarship is to make an application at the Japanese embassy in your home country. The outline of the application procedure is as follows:
The application guideline is announced at the website of each Japanese embassy
The deadline for application submission
Primary screening and notification of candidates at each Japanese embassy
Contact with desired universities to obtain letters of acceptance
Final notification of results, visa acquisition, and flight booking
April / October
Arrival in Japan
*The above is just a typical schedule. Since schedules can differ at each Japanese embassy, you are kindly advised to consult the detailed schedule on the website of the Japanese embassy in your home country. (In particular, Chinese applicants should be aware that the selection process and schedule of the Japanese embassy in China are radically different from those in the above example.)
List of Japanese Embassies and Consulates: http://www.mofa.go.jp/about/emb_cons/mofaserv.html
As described above, the grant of a MEXT scholarship through a Japanese embassy requires that you first pass the primary screening of the embassy in your home country. After obtaining the passing certificate of this initial assessment, you may proceed to contact your desired universities or professors, be evaluated by the former, and obtain a letter of acceptance from them. Since you must traverse multiple steps in a short time after obtaining the passing certificate of primary screening, you may obtain in advance the assent of a faculty person to serve as your academic advisor. Please note, however, that the formal screening commences only after you obtain the passing certificate of primary screening from the Japanese embassy.
After obtaining the letter of acceptance, you must submit it to the Japanese embassy in your home country and wait for the final result.
For those who have passed the primary screening: If you have successfully passed the primary screening of the Japanese embassy in your home country and wish to obtain a letter of acceptance from SOKENDAI, please follow the procedures below.
Decide on the academic advisor with whom you would like to study and obtain her or his approval to serve in this capacity if you successfully pass the screening of SOKENDAI.
You will find SOKENDAI's list of academic advisors at the website of each research institute.
If you cannot find the contact address of your desired professor or if you have difficulties in finding an academic advisor whose research field matches your interest, please contact us at gakusei(at)ml.soken.ac.jp
After obtaining the approval of your desired academic advisor, please submit all application documents required for screening at SOKENDAI. Specifically, you will be asked to present a SOKENDAI application, the passing certificate of the primary screening, and copies of all the application documents submitted to the Japanese embassy in your home country. In principle, the screening will be based on the submitted documents. (An online interview may be requested if needed.)
*Basically, SOKENDAI initially accepts those who passed the primary screening at a Japanese embassy as research students (non-degree-seeking students). Consequently, you should begin your studies in Japan as a Japanese language course student or a research student. In order to proceed to a degree-seeking (doctoral) course, you must pass the entrance examination while studying in a non-degree-seeking course.
If you successfully pass the screening, SOKENDAI will issue a letter of acceptance, stating that you will be admitted to SOKENDAI if you are successfully selected as a MEXT Scholarship Student. Please submit the letter of acceptance to the Japanese embassy in your home country and proceed to the final screening.