How to Order Certificates (For Current Students)
Notice
System maintenance
Certificate Issuance Service will not be available during the maintenance.
(1)Academic Records Management and Grade Entry Period
- From Apr. 1, 2026 to 9:00 a.m. Apr. 2, 2026
- From Sep. 10, 2026 to 1:00 p.m. Sep. 11, 2026
- From Oct. 1, 2026 to 9:00 a.m. Oct. 2, 2026
- From Mar. 11, 2027 to 1:00 p.m. Sep. 12, 2027
(2)System maintenance
- From 9:00 a.m. May 21, 2026 to 5:00 p.m. May 21, 2026
Certificate Issuance Service
The Certificate Issuance Service allows students to apply for official certificates online, and receive certificates via printing, postal delivery, or online submission. The service can be accessed using a PC, smartphone, or tablet.
■Certificates issued by SOKENDAI
(Note)Non-Regular Students are not eligible for this service. →Click Here for Non-degree Students
■Inquiry about the System
◆NTT West Call Center for Certificate Issuance Service（Only available in Japanese）
User Guide for Students
- Certificates are issued free of charge.
- For certificates issued at convenience stores, a printing fee of 60 yen per copy is required.
- For certificates sent by mail, postage fees will apply.
Print at a Convenience Store (Japan Only)
Certificates can be printed at major convenience stores in Japan such as 7-Eleven, FamilyMart, and Lawson/Ministop. After completing payment, a print number will be sent to you by email. Enter this number at the store’s multi-function printer before the print deadline.
Postal Delivery
■Postal fee
| No. | Postal Options | Maximum number of copies | Postal fee(JPY) |
|---|---|---|---|
| 1 | Receive at the university counter (belonging campus) | 20 | 0 |
| 2 | 20 | 0 | |
| 3 | Domestic postage | 20 | 500 |
| 4 | EMS/Asia (China, South Korea, Taiwan) | 20 | 1450 |
| 5 | EMS/Asia (excluding China, South Korea, Taiwan) | 20 | 1900 |
| 6 | EMS/Oceania, Canada, Mexico, Middle East, Europe | 20 | 3150 |
| 7 | EMS/U.S. (including Guam and other U.S. territories) | 20 | 3900 |
| 8 | EMS/Central and South America (excluding Mexico), Africa | 20 | 3600 |
| 9 | FedEx(COD, Write your FedEx Account No. in the Remarks column.) | 20 | 0 |
| 10 | If you order multiple certificates, please select this option for the second and subsequent applications. | 20 | 0 |
JP post WEB Service availability by country
Online Submissionns
You to send certificates electronically to companies or institutions. Enter the recipient information and email address, and submit the application. The recipient will receive a secure link by email.
POPITA
Certificates issued at convenience stores are embedded with a digital watermark (POPITA). Copies cannot be used.
*POPITA (a digital watermark) is a registered trademark of NTT WEST, Inc.
(Note)The Ministry of Foreign Affairs may not accept certificates printed at convenience stores. If you need to submit a certificate to the Ministry of Foreign Affairs, please consult the Program Office.
Certificates issued by SOKENDAI
SOKENDAI issues Certificates listed in the table below. If any other certificate is required, please contact the section given at the bottom of this page and inquire if the intended certificate can be issued.
【How to Apply: Online】
■Convenience Store Printing/Online Submission
| Certificates | Japanese | English | Description |
|---|---|---|---|
| Academic Transcript (Seiseki-Shomeisho) |
〇 | 〇 | Certifies the applicant's academic record for the courses completed at SOKENDAI. |
| Certificate of Enrollment (Zaigaku-Shomeisho) |
〇 | 〇 | Certifies that the applicant is enrolled in SOKENDAI. *For currently enrolled, regular students. |
■Postal Delivery (Receive at the university counter (belonging campus)/Email/Domestic postage/EMS/FedEx)
| Certificates | Japanese | English | Description |
|---|---|---|---|
| Academic Transcript (Seiseki-Shomeisho) |
〇 | 〇 | Certifies the applicant's academic record for the courses completed at SOKENDAI. |
| Certificate of Enrollment (Zaigaku-Shomeisho) |
〇 | 〇 | Certifies that the applicant is enrolled in SOKENDAI. *For currently enrolled, regular students. |
| Certificate of Registration (Zaiseki-Shomeisho) |
〇 | 〇 | Certifies that the applicant is registered as a student, but currently taking a leave of absence. *For regular students on leave of absence |
| Certificate of Leave of Absence (Kyugaku-Shomeisho) |
〇 | 〇 | Certifies that the applicant is taking a leave of absence. *For regular students on leave of absence |
| Certificate of Expected Graduation (Shuryo-Mikomi-Shomeisho) |
〇 | 〇 |
Certifies that the applicant will complete a doctoral program at SOKENDAI, and be conferred a doctoral degree. *To issue one, the following requirements must be met: |
| Certificate of Expected Conferment of a Master's Degree (Shushi-Gakui-Shutoku-Mikomi-Shomeisho) |
〇 | 〇 | Certificates that the applicant expects to be conferred a master's degree. *Some conditions will be applied for issuance. For details, please contact the Educational Affairs Section in Hayama. Note:When submitting your application, please specify the name of the degree to be awarded and the expected month and year of completion in the “Remarks” field. |
| Certificate of Qualification for a Master's Degree (Shushi-Gakui-Shikakusha-Shomeisho) |
〇 | 〇 | Certifies that the applicant has the Qualification for a Master's Degree. *Issued only to those who have enrolled at least 2 years in the 5-year doctoral program and passed the required examination. |
| Certificate of Expected Withdrawal with Credit (Tan'i-Shutoku-Taigaku-Shomeisho) |
〇 | 〇 | Certifies that the applicant has obtained the credits required to complete the course, and the applicant is expected to withdraw without submitting the doctoral thesis. *Issued only to students in the final year. Note:Before submitting your application, please either submit a “Notice of Withdrawal” to the course office or attach a document written by your academic supervisor stating your expected withdrawal date (month and year). |
| Certificate of Health Examination (Kenko-Shindan-Shomeisho) |
〇 | 〇 | Certifies the result of the applicant's regular health examination. *The English certificate requires longer time for issuance. Please submit your request well in advance. |
| Certificate of Japanese Government Scholarship Student | 〇 | 〇 | Certifies that the applicant is a Japanese Government Scholarship student. *For the recipients of the said scholarship only |
| Certificate of Receiving Monbukagakusho Honors Scholarship for Privately-Financed International Students | 〇 | 〇 | Certifies that the applicant receives the Monbukagakusho Honors Scholarship for Privately-Financed International Students. *For the recipients of the said scholarship only |
| Certificate of Enrollment for GAKKENSAI and GAKKENBAI | 〇 | 〇 | Certifies that the applicant is enrolled in Personal Accident Insurance for Students Pursuing Education and Research (Gakkensai) and Gakkensai Futai Baishou Sekinin Hoken (Gakkenbai). |
*Students who wish to receive certificates (excluding Academic Transcript and Certificate of Enrollment) by email should select “Postal Delivery” under “Issue Certificate.” When entering the mailing address information, please indicate your E-mail address in the “Remarks” field.
【How to Apply: Not Online】
| Certificates | Japanese | English | How to Apply | Description |
|---|---|---|---|---|
| Commuter Pass Certificate (Tsugaku-Shomeisho) |
〇 | × | Educational Affairs Section (Hayama) (Note) | Issued to those who purchase a Student Commuter Pass for Trainee to commute for a long period of time to a location other than your own campus for attending courses, conducting research activities, and so forth. *For regular students only. *Please apply well in advance. About three weeks are needed for issuance. |
| Certificate for Student Discount Ticket (Gakuwarisho) |
〇 | × | Program Office | Issued to those who purchase tickets with a student discount. *You can purchase discounted student tickets for your trip exceeding 100 kilometers one way by Japan Railway (JR) lines. *For regular students only. |
(Note)Please complete the Application Form for Certificates and submit it at the program office counter. Once the application is received by the Educational Affairs Section (Hayama) from the program office, the required details will be confirmed and the certificate will be issued.
When applying for the issuance of certificates, you must present a valid "Identity verification document".
Acceptable "Identity verification document" include official documents that show your name, date of birth, address, and identification number, such as:
- Student ID card
- Driver’s license
- My Number Card
- Residence card
- Passport
*Download application forms here:
| Application Form for Certificates |
|
|
|---|---|---|
| Application Form for Student Discount Ticket |
|
|
How to Order Certificates (Non-Regular Student)
SOKENDAI issues Certificates listed in the table below. If any other certificate is required, please contact the section given at the bottom of this page and inquire if the intended certificate can be issued.
| Certificates | Japanese | English | How to Apply | Description |
|---|---|---|---|---|
| Certificate of Period of Enrollment (Zaiseki-Kikan-Shomeisho) |
〇 | 〇 | Educational Affairs Section (HAYAMA) | Certifies the applicant's enrolled period at SOKENDAI. *For non-regular students such as Research Student. |
| Academic Transcript (Seiseki-Shomeisho) |
〇 | 〇 | Certifies the applicant's academic record for the courses completed at SOKENDAI. *For Auditing Students with Credit only. |
|
| Certificate of Japanese Government Scholarship Student | 〇 | 〇 | Student Affairs Section (HAYAMA) | Certifies that the applicant is a Japanese Government Scholarship student. *For the recipients of the said scholarship only. |
| Certificate of Health Examination (Kenko-Shindan-Shomeisho) |
〇 | 〇 | Educational Affairs Section (HAYAMA) | Certifies the result of the applicant's regular health examination. *The English certificate requires longer time for issuance. Please submit your request well in advance. |
(Note)Please complete the Application Form for Certificates and submit it at the program office counter. Once the application is received by the Academic Affairs Office (Hayama) from the program office, the required details will be confirmed and the certificate will be issued.
When applying for the issuance of certificates, you must present a valid "Identity verification document".
Acceptable "Identity verification document" include official documents that show your name, date of birth, address, and identification number, such as:
- Student ID card
- Driver’s license
- My Number Card
- Residence card
- Passport
*Download application forms here:
| Application Form for Certificates |
|
|
|---|
Contact
The Graduate University for Advanced Studies, SOKENDAI
Educational Affairs Section
TEL: +81-46-858-1524
Email: kyomu(at)ml.soken.ac.jp
Student Affairs Section
TEL: +81-46-858-1526/1527
Email: gakusei(at)ml.soken.ac.jp
Education Planning Affairs Section
TEL: +81-46-858-1531/1583
Email: gshien(at)ml.soken.ac.jp
*Please change (at) to @ and send.