SOKENDAI Student Dispatch Program
[NOTICE]
SOKENDAI will not allow overseas travel to areas where the risk warning (including risk warnings concerning infectious diseases) issued by the Ministry of Foreign Affairs is at Level 2 or higher.If your scheduled departure date is approaching and the risk warning for the destination country is still being at level 2 or higher, you must cancel your trip.
About "SOKENDAI Student Dispatch Program"
This program encourages SOKENDAI students to seek a short-term research opportunity abroad and/or a long-term collaborative research project in and outside Japan that may lead to their career in the future. The program follows the educational goals of SOKENDAI, "advanced specialties and expertise," "broad perspective," and "international competitiveness," and intends to financially support such research opportunities of SOKENDAI students.
For details, please see the following application guidelines.
2021 Application Guide（update 20201203）
Itinerary ＆ Finacial Plan Guide(Related to Form 2)
Frequently Asked Questions (20191216)
Click here for Research Introduction of Granted Students
Application Documents
Please download the all data from here.(Application Guide and Application Documents)
Each category requires different documents. Check what documents to submit for your category.
Application Documents |
Category1 |
Category2 |
Category3 |
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(1) |
Form 1-1:Application |
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(2) |
Form 1-2: Letter of Recommendation (to be submitted by your supervisor) |
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(3) |
Form 2-1: Itinerary |
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(4) |
Form 2-2-1: Financial Plan *Input data for thefollowing Forms 2-2-2 to 2-2-4 will be automatically reflected on this form. |
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Form 2-2-2: Calculation of Transportation Expenses |
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Form 2-2-3: Calculation of Accommodation Expenses |
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Form 2-2-4: Calculation of Other Expenses |
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(5-1) |
*Letter of acceptance from the host institute (faculty member of the host institute, etc.)(*format of your choice)*If submission of a letter of acceptance is difficult, you may attach the following documents:- Copy of a document that can confirm the negotiation process between the academic advisor and the receiving organization and informal consent of acceptance- Copy of a document that can confirm the negotiation process with the research area and subject- Copy of a document that can confirm the basic information and conditions of use of the host facility |
(5-1)or(5-2) |
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(5-2) |
Copy of a program of an academic or research meeting, etc. with the name of the applicant listed (including pages, etc. indicating the venue, schedule, and the applicant's name), or a copy of material that can confirm a presentation to be given by the applicant |
△If the applicant intends to participate in an academic meeting, etc. during the period of stay at a host institute |
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*When preparing the Form 2-2-1: Financial Plan, you must submit the following documents in support of your calculation of the application amount. Please number the documents according to the respective expense items eligible for support in the financial plan. |
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（6） |
Estimate of airfares |
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△Only when air tickets are necessary |
(7) |
Accommodation expenses estimate, or documentation in support of your calculation of accommodation expenses |
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(8) |
Estimate of comprehensive overseas travel insurance premiums (including liability for compensation, unlimited compensation for relief and medical treatment costs), etc. |
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(9) |
Documents specifying details of expenses eligible for support and a breakdown of the amounts, etc., or documents in support of your calculation of the amounts |
△Only if you are applying for assistance |
△Only if you are applying for assistance |
△Only if you are applying for assistance |
- Prepare a travel/stay plan, taking into careful consideration the number of days required to obtain a visa for your travel destination and the number of days required for the preparation of certificates and other documents that must be submitted to the overseas diplomatic office.
- If you are unable to submit the application document in (5-2) above by the deadline for submission, attach a copy of a document such as the research meeting program or overview (including the venue, date and time), and a copy of a document that can confirm the period, etc. during which your presentation is to be confirmed.
- If you cannot submit application documents (6) to (9) by the deadline for submission, please contact the Student Dispatch Program Office (contact for inquiries) beforehand.
Application Deadline
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Deadline for submission to your department |
Deadline for submission from your department (graduate school office in charge) to the Hayama Office |
Possible departure date |
1st call for applications |
Date determined by each department
*You must confirm the deadline for submission with the administrative office of your department beforehand. |
January 29 , 2021 |
April 1 - July 31 , 2021 |
2nd call for applications |
May 28 , 2021 |
August 1 - October 31 , 2021 |
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3nd call for applications |
August 27 , 2021 |
From November 1 , 2021. However, ending no later than March 5, 2021 (upon your return to Japan) |
* If you are a student enrolling in a doctoral program in April 2021 (3rd year transferee) and are unable to apply on the 1st call and cannot proceed with the program plan on the possible departure date specified in the second call or thereafter, under special circumstances only, your possible departure date for the second call will be on or after July 1 , 2021. If the above applies to you, you must attach a "Statement of Reason for Desiring a Change in Possible Departure Date" (format of your choice) when you submit your application. In addition, if you have a genuinely unavoidable reason for requiring adjustment of the possible departure date specified in the respective recruitment periods of the application schedule, you must consult with the Student Dispatch Program Office beforehand.
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